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Reference Service Policy

Mission Statement

The mission of the Armstrong Archives is to collect and preserve materials that document the history of Armstrong State University and to make their information available for research.

Research Aids

The University Archives will arrange and describe its holdings in finding aids, which are made available to researchers in the Reading Room, on the Library's web site and in national bibliographic utilities, such as OCLC. A brochure that briefly advertises the holdings, hours and contact information for the University Archives and Special Collections shall be made available to researchers and updated regularly.

Reference Service

Researchers may make reference inquiries of the University Archivist in person or through mail, telephone or electronic mail messages. Contact information is posted in the reading room, available in the brochure and on the library's web site. The level of reference service provided to such inquires will be decided by the Archivist, considering the nature question, staff time and giving priority to Armstrong staff, students and faculty. For example, one level of reference service is to research and transmit the information requested to the researcher. Another level of service is to provide the researcher with references to records from the Archives or collections that might answer their question and suggesting a visit to the Archives to use them.


By appointment with University Archivist:
Please contact
Caroline Hopkinson


Before using the University's archival records for the first time, users must sign a research application agree to abide by The Rules for Use of the University Archives. The University Archives reserves the right to deny use of the materials at any time to any person who refuses to follow the rules or staff instructions. The stacks of the University Archives are closed. Users must request materials with a Request form and use the records in the Reading Room when a trained Archives staff member is present.

Reproduction of University Archives and Special Collections Materials

Copies are provided by the University Archives as a service to researchers for their private study and on a fee for service basis. Copies provided may not be further reproduced. In order to insure the careful handling of the records all photocopying is done by Archives staff. The University Archives may set limits on the amount of copying it will undertake. Factors to be weighed, in addition to staff time, include possible infringement on copyright and the fragile nature of the materials. A Research Application must be approved before copying is permitted. A duplication request form must also be completed and approved by University Archivist.

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